Film and television crew members frequently move between productions, sometimes working on several projects within a relatively short period.

Each new assignment may require familiar documentation: equipment inventories, insurance certificates, completed forms, or other supporting records.

MyCast&Crew provides a personal Files section designed to make those documents easier to keep organized between projects.

However, storing a document in MyCast&Crew doesn’t automatically mean it has been submitted or accepted by every production.

What Is the Files Section?

The Files section is part of the MyCast&Crew personal portal.

It provides a place to upload and store documents that may be useful for current and future productions.

Unlike a folder belonging exclusively to one production, this is associated with your personal profile.

That makes it particularly useful when you move between assignments using Cast & Crew’s digital tools.

Instead of searching through old emails or repeatedly locating the same document on your computer, you can return to your saved files.

Why the Files Tab Might Be Missing

One detail that isn’t immediately obvious is that the Files tab isn’t always available.

According to Cast & Crew’s current documentation, Files appears only after you’ve accepted a Start+ offer.

This means a newly created profile may not display the section immediately.

If you’re expecting to see Files but cannot find it, check whether you’ve accepted a Start+ offer.

Don’t assume that every MyCast&Crew profile has the same navigation options from the beginning.

What Documents Can You Store?

Cast & Crew identifies several practical examples of documents suitable for My Files.

These include box rental inventories, proof of car insurance, and other supporting documents that productions may request.

For crew members who bring their own equipment, a box rental inventory can be particularly useful.

It provides a record of equipment associated with a production assignment.

Other supporting documents may be relevant depending on the department and the production’s requirements.

The purpose is to maintain reusable records, not to create a universal document checklist.

Supported File Formats

Cast & Crew’s published guidance identifies three supported formats for documents uploaded to My Files:

  • JPG
  • PNG
  • PDF

PDF is generally convenient for multipage documents, while JPG and PNG are suitable for images and scanned records.

Before uploading, check that the document is readable and contains the required information.

A stored file is only useful if it remains suitable for the next production that requests it.

Do Files Stay Available Between Productions?

Yes. Cross-project document storage is one of the main reasons My Files exists.

Cast & Crew describes the feature as a place to keep documents that can be reused on current and future projects.

This is helpful when a crew member finishes one assignment and begins another.

However, reusability doesn’t mean that every production will accept an older document without review.

Some productions may require updated information, a newer certificate, or a different form.

Keep your stored documents current rather than assuming that a file remains valid indefinitely.

Stored Doesn’t Mean Submitted

This is probably the most important distinction.

Uploading a document to My Files creates a stored copy in your personal collection.

It doesn’t necessarily satisfy a document request from a production.

If a Start+ packet requires a particular attachment, follow the instructions within that packet.

The production may need the document submitted through its own workflow.

Simply having the file available in your profile shouldn’t be treated as proof that the production has received or approved it.

Can You Attach These Files to Hours+ Timecards?

There is an important limitation here.

Cast & Crew’s current MyCast&Crew documentation explicitly states that documents stored in Files cannot be selected directly for use on an Hours+ timecard.

That can be surprising because both features are available within the same broader platform.

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